PM Projects

Program: Packaging and Promo

Role: Program Manager
Project Goal:
 Reduce hours spent on file labeling and storage

Key Responsibilities:

  • Script Automation: Collaborated with the IT team to create a script that:
    • automates the renaming of final files based on specific criteria
    • ensures accurate file placement into designated server upload folders
    • creates and organizes folders/files for archiving according to established naming conventions
  • Stakeholder Liaison: Maintained clear communication with IT and other key stakeholders to ensure the automation process aligned with departmental goals and received the necessary support for implementation
  • Data Transfer: Simplified manual tasks to ensure accurate file labeling and organization
  • Data Storage: Established organized folders and upload locations on various platforms to simplify and enhance the accuracy of the final file upload process

Outcome: The automation script improved operational procedures, reducing file upload time by 85% and minimized the risk of human error – enhancing efficiency and workflow reliability

0

600+ annual hours saved

0

reduced art upload errors to 0%
by eliminating manual tasks

Program: Packaging and Promo

Role: Program Manager
Project Goal:
 Optimize workflows to eliminate inefficiencies in the assignment collection process

Key Responsibilities:

  • Workflow Optimization: Developed and implemented a process to automate duplication checks, removing the need for manual verification and streamlining assignment collection
  • Workflow Optimization: Implemented project-specific tabs with auto-filtering to reduce manual effort in identifying ready-to-work assignments
  • Strategic Decision-Making: Made trade-offs between implementation time and available resources to ensure effective workflow optimization

Outcome: Optimized the manual ingestion process, achieving a 90% time savings while ensuring a more accurate and streamlined workflow

0

90% time savings across process

Program: Marketing

Role: Program Manager
Project Goal:
 Reduce internal project management site size within a time-sensitive time frame

Key Responsibilities:

  • Strategic Cost Reduction: Led discussions with stakeholders and representatives to reduce site size from 64GB+ to under 10GB, moving the team to a lower pricing tier
  • Custom Storage Quota Implementation: Implemented a custom storage quota, capping site size at 10GB to ensure ongoing cost efficiency
  • Workflow for Continuous Optimization: Developed a workflow to automatically remove old requests, keeping the site size within limits while accommodating new projects
  • Proactive Storage Monitoring: Established an automated monitoring system to alert the team when storage approaches capacity, allowing for timely manual intervention if needed

Outcome: The strategic actions led to a $45,000 annual cost savings by reducing service tier expenses while maintaining optimal functionality

0

$45k annual cost savings

Program: Merchandise & Kindle Special Offers

Role: Program Manager; Designer
Project Goal:
 Reduce time spent per marketing campaign to allow for more title requests

Key Responsibilities:

  • Stakeholder Liaison: Communication and documentation provided to marketing team
  • Automated Data-Merging: Restructured the project intake form, aligning it with campaign Photoshop templates to enable data-merging
  • Efficient Design Process: Designers now only need to replace designated smart objects and fine-tune details such as text formatting and alignment, further streamlining the design process
  • Multi-Program Adaptability: Successfully applied the automation and streamlined design workflow across various programs, including US Merch, EU/AU Merch, and the Kindle Special Offers program, demonstrating the broad impact and scalability of the initiative

Outcome: The automation process led to a 70% reduction in campaign design time by minimizing manual effort and streamlined workflows across multiple programs

0

70% time reduction
per campaign

Program: Live Shows

Role: Program Manager; Designer
Project Goal:
 Streamline the process of creating YouTube show graphics, reducing production time while improving design quality

Key Responsibilities:

  • Spreadsheet Automation: Created a dynamic spreadsheet with automated formulas to pull data from a source tab, eliminating the need for manual input previously required by the designer
  • Photoshop Template Setup: Created a new Photoshop template integrated with data-merging, enabling the automatic generation of slides based on the auto-populated spreadsheet data
  • Design Enhancement: Refined the Photoshop template to prioritize accessibility, making the graphics clearer, more legible, and aligned with accessibility standards for the YouTube show audience
  • Automated File Management: Implemented an export process that saves each slide as an individual PSD file for easy updates/corrections. Files are automatically deleted after a set time to avoid unnecessary storage use
  • Efficient Workflow Automation: Implemented export action scripts in Photoshop to further automate the process

Outcome: Achieved a 96% reduction in time per task, cutting the slide creation process from 6 hours to 15 minutes through automated data workflows and streamlined design processes

0

96% time reduction
per campaign